This Privacy Policy describes the personal data processing operations carried out on and through the website amkaafrica.org (the ‘Website’). Please note that this Privacy Policy applies to anyone who accesses, visits, or otherwise interacts with the Website (‘Users’).

All processing activities will be carried out in compliance with applicable data protection legislation, with particular regard to Regulation (EU) 2016/679 (‘GDPR’) and relevant local data protection laws.

DATA CONTROLLER

The Controller is Amka Africa (‘Organization’ or ‘Controller’). Users can at any time send requests regarding their data privacy to the Organization using the contact details provided below.

THE WEBSITE

This Website aims to provide information and updates regarding the mission, projects, and activities of Amka Africa. It is designed to minimize the collection and processing of Users’ personal data.

COOKIES

A cookie is a small file, typically made up of letters and numbers, downloaded onto a device when the User accesses a website. Cookies allow a website to recognize a User’s device and the choices associated with it.

• Strictly Necessary Cookies: Required for the correct functioning of the Website (e.g., security). These do not require consent.

• Analytical/Performance Cookies: This Website installs cookies only to allow Users to navigate flawlessly and to generate fully anonymous statistics regarding the volume of visits. These cookies are used without User’s consent as they do not identify individuals.

CATEGORIES OF PERSONAL DATA COLLECTED

1. Internet Data Computer systems used to operate the Website acquire technical data during normal operation (e.g., IP addresses, browser type, operating system, time of access). This data is collected through cookies and used only in an aggregated, non-identifiable manner.

2. Personal Data Provided by the User In specific sections (e.g., ‘Contact Us’ or newsletter sign-ups), Users may freely provide personal data such as:

• Name and Surname

• Email Address

• Professional/Working Information (if applicable)

PURPOSE AND LEGAL BASES OF PROCESSING

User personal data will be processed solely for the following purposes:

• Website Navigation: To allow the User to access content seamlessly. (Legal Basis: Art. 6.1, b of the GDPR).

• Fulfilling Requests: To respond to inquiries made through contact forms or via email. (Legal Basis: Art. 6.1, b of the GDPR).

• Legal Compliance: To comply with orders issued by competent authorities or applicable laws. (Legal Basis: Art. 6.1, c of the GDPR).

• Legitimate Interest: To establish or defend legal claims. (Legal Basis: Art. 6.1, f of the GDPR).

METHODS OF PROCESSING AND SECURITY

Personal data are collected and processed lawfully and fairly. We employ technical and organizational measures to ensure security and confidentiality, preventing accidental destruction, loss, or unauthorized access.

Processing is carried out only by authorized personnel under the control of Amka Africa. Under no circumstances will personal data undergo automated decision-making processes, including profiling.

COMMUNICATIONS TO THIRD PARTIES

Data will not be shared with third parties unless:

1. The User provides specific consent.

2. It is required by law or judicial authorities.

3. It is necessary for Website maintenance. In such cases, vendors (hosting providers, IT agencies) are appointed as Data Processors under Art. 28 of the GDPR.

DATA RETENTION

• Internet Data: Kept for no longer than 7 days.

• Contact Requests: Retained for no longer than 2 months after fulfilling the relevant request.

• Legal Necessity: Data may be kept longer if required by law or for the protection of the Controller’s rights. When no longer necessary, data is deleted or anonymized.

TRANSFER OF DATA ABROAD

Amka Africa primarily processes data within the European Economic Area (EEA). Should data be transferred to third countries, Amka Africa ensures specific guarantees are in place, such as Standard Contractual Clauses approved by the European Commission.

REDIRECT TO OTHER WEBSITES

Our Website may link to third-party sites. Amka Africa is not responsible for the privacy practices of these external sites. We encourage Users to read the privacy policies of any website they visit via a link.

DATA SUBJECTS’ RIGHTS

Users may exercise the following rights at any time:

• Access: Obtain evidence of data held and processing purposes.

• Rectification: Have incorrect data corrected without delay.

• Erasure: Have data deleted where permitted by law.

• Restriction: Limit processing where possible.

• Portability: Receive data in a structured, machine-readable format.

• Complaint: Lodge a complaint with a competent Supervisory Authority.

To exercise these rights, please contact us at: [info@amkaafrica.org].

POLICY UPDATING

This Policy may be updated periodically. Users are recommended to review it regularly.

Last Update: March 23, 2026